Dear Community Partner:

 

The Alamo Chapter Case Management Society of America (AC-CMSA) is pleased to announce our first annual conference on Saturday, March, 20, 2010, which features national and regional faculty that is expected to attract a diverse audience of case management professionals. The AC-CMSA invites you to join us as a sponsor or exhibitor and take advantage of the multiple opportunities this conference has to offer.

 

What are the benefits? The AC-CMSA has over 125 members in the greater San Antonio area. These members comprise health care professionals in acute care settings; post-acute providers; the insurance industry, and the organizations that support them. Our outreach extends to CMSA chapters in Dallas, Houston, San Angelo, and Austin. CMSA is the largest professional organization for case managers, with hundreds of members in Texas. Participants want to hear about your products and services plus you want to reach these potential customers! We anticipate a variety of sponsors and exhibitors that will complement your organization plus offer a wide variety of opportunities to our audience.

 

Our conference theme is Spring into Case Management: Inspiring - Integrating -  Impacting. We invite you to be creative in your sponsorship, booth decorations, and door prizes. Note that our sponsorship levels are based on a floral theme and we are exploring spring themed items (i.e. frogs, flowers etc.) as participant gifts.

 

v     Can your staff wear floral shirts or frog pins?

v     How about a door prize/gift that is a gift certificate to a greenhouse?

v     Perhaps a bountiful bouquet of spring flowers?  

v     Our theme offers plenty of possibilities…

 

You will have over 2 hours to network with participants and colleagues as well as over 6 hours of case management content.

 

Attached are the sponsorship and exhibitor opportunities, together with the Norris Conference Center utility request form. Consider joining us as a meal or floral sponsor to take full advantage of the AC-CMSA conference. Free conference registration is included with the Lily and Orchid levels.  By replying before December 15, 2009, you can receive a $50.00 discount on your participation.

 

On behalf of the AC-CMSA, we appreciate your support of our educational mission. Your partnership sustains the educational programs and events that are offered to case managers in the greater San Antonio area and beyond.

 

Again, thank you for considering your participation at the 2010 conference.  Should you have additional questions, please contact Lisa Clark at 210-867-6566.

 

 

Lisa Smelter, LMSW, CCM                             Elaine Miller, MSN, RN, BC

Chapter President                                           2010 Conference Chair

 

 

AC-CMSA Conference

March 20, 2010

Sponsor/Exhibit Opportunities

*Sponsorship/Exhibit deadline is February 15, 2010*

 

Catering/Meal Sponsors              Estimate (based on 100)                    Will Sponsor

 

Breakfast                                                                        $1400.00 + T/T                                                             _______

 

Lunch                                                                               $1800.00-$2000.00 +T/T                            _______

 

AM Break                                                                        $900.00 + T/T                                                 _______

 

PM Break                                                                        $900.00 + T/T                                                 _______

 

*Free exhibit space to breakfast and lunch sponsors!

 

 

Floral Sponsors                                    Benefits                                     Will Sponsor

 

Orchid   ($1200.00)                                                      *Free prime exhibit space                            _______

                                                                                          *2 free registrations

                                                                                          *Syllabus recognition

 

Lily ($900.00)                                                                *Free exhibit space                                       _______

                                                                                          *1 free registration

                                                                                          *Syllabus recognition

 

Tulip ($600.00)                                                              *Sponsor lunch entertainment                   _______

                                                                                          *Syllabus recognition

 

Rose ($300.00)                                                             *Syllabus recognition                                    _______

 

*Early sponsorship by December 15, 2009=$50.00 off!

 

 

Exhibit Booth ($500.00)                                                               _______

*8x10 foot space

 

 

Organization Name___________________________________________________________________________

 

Contact Name:________________________________________________________________________________

 

Address:_______________________________________________________________________________________

 

Phone:________________________  Fax:  _________________________ E-Mail:_________________________

 

Comments:____________________________________________________________________________________

ACCOMODATIONS:  Suggested overnight accommodations, if needed can be made at Spring Hill Suites located at 3636 NW Loop 410, San Antonio, TX 78201.  We have secured a rate of $85 per night. (210) 737-6086.

PLEASE MAKE CHECK PAYABLE TO ALAMO CHAPTER CASE MANAGEMENT SOCIETY OF AMERICA OR AC-CMSA AND RETURN TO PO BOX 29306, SAN ANTONIO, TX 78229.  IF YOU WOULD LIKE TO PAY BY CREDIT CARD, PLEASE CALL HELEN BUTLER-NICOLSON AT 210-410-6083.

 

EXHIBITOR AGREEMENT GUIDELINES

 

ASSIGNMENT OF BOOTH:  Assignment of a booth will be made on a “first come first served basis and level of sponsorship.”  Alamo Chapter Case Management Society of America (AC-CMSA) reserves the right of final decision and the right to amend floor plans to relocate exhibits as necessary.  Exhibitor booth includes and 8 x 10 space, draped table, attendee list and lunch for 2 registered exhibitors.  Additional exhibitor’s lunches can be purchased for an additional fee of $25.00 per person.

 

BOOTH:  AC-CMSA reserves the right to restrict exhibits which because of notice, method of operation, materials or for any other reason become objectionable and also to prohibit or remove any exhibit, which in the opinion of AC-CMSA may detract from the general nature of the conference.

 

 

SET UP AND DISMANTLING BOOTH:  Exhibitors may begin setup of their booth the night before the conference, Friday, March 19th, 2010 from 5:30 p.m. to 8:30 p.m.  We ask that you do not dismantle your booth until after the last afternoon break at 3:45 p.m.  This will ensure full benefit of the conference to both attendees and exhibitors.  Further instructions will follow on the day of the conference.

 

PAYMENT FOR SPACE:  The cost for the 8 X 10 booth is $500.  Payment must be submitted with this registration.  A $150 service charge will be applied in the event of exhibitor cancellation after February 1, 2010.  No refund will be given for cancellation after March 5, 2010.

 

LIABILITY:  To the extent of its fault or strict liability to you, as our exhibitor, each will release indemnify, defend, protect and hold each other, their affiliates and their respective officers, directors or employees, harmless from losses, costs (including reasonable attorney fees and court and arbitration costs), expenses, claims, demands, liabilities and causes of action of every type an character arising out of AGREEMENT for personal injury, illness or death or loss of or damage to property.

 

 

 

 

______________________________________________________                        ______________

Please sign as acknowledgement of receive of AGREEMENT                                       Date